The ASEAN Secretariat invites

Indonesian citizens and ASEAN Nationals

with permanent resident status in Indonesia

to apply for the following position

at the ASEAN Secretariat in Jakarta

 

SECRETARY

 

 

The ASEAN Secretariat (ASEC) is looking for a suitable candidate to fill the post of Secretary. Secretary is responsible for coordinating and managing administrative support, general correspondence, event coordination, and other secretarial and administrative tasks to support the Bureau/Unit’s functions.

 

The Secretary’s duties will cover, but not limited to, the following:

  • Maintaining record of document flow.

  • Arranging Supervisor’s schedules and activities for appointments, meetings, and other events.

  • Providing administrative support for other staff who are going for missions (arranging itinerary, hotel reservation, and document preparation).

  • Coordinating with other staff concerned for filling system.

  • Checking necessary follow up actions in relation to the agenda of the Bureau/Unit/Supervisor.

  • Acting as supporting staff in servicing meetings organised by the ASEAN Secretariat.

  • Consolidating papers from other Bureaus/Units when necessary.

The Secretary shall also be required to perform other duties as assigned by higher authorities.

 

We are seeking qualified candidates with the following qualifications:

  • Secretarial Diploma (D3) from reputable Secretarial Academy.

  • Minimum 3 years of experience in secretarial, clerical, and administrative support services. Ability to organise data and routine correspondence is required.

 

General qualifications:

  • Good English language skills (written and oral).

  • Computer literate and proficient in Microsoft office tools.

  • Able to work independently as well as in a team in a multicultural environment.

  • Able to multi-task and willing to work irregular and long hours.

  • Knowledge on ISO 9001 : 2000 is an advantage.

Upon the successful completion of a 6-month probationary period, the successful candidate will be confirmed for a 3-year contract.  Selected candidate will receive an attractive package consisting of basic monthly salary (starting from Rp. 2,000,000.00, depending on qualification and experience), monthly transportation allowance, outpatient medical reimbursement, hospitalisation insurance, and an annual bonus of a month’s basic salary.

 

Send your application, detailed CV, a recent passport-sized photograph and certified true copies of educational certificates and other supporting documents to: Personnel and Training Unit, ASEAN Secretariat, 70A Jalan Sisingamangaraja, Jakarta 12110, Indonesia, latest by 2 March 2008. You may also email your application to hr-asean@asean.org.  Only short-listed candidates will be notified.